GLOBAL ACADEMY INSTITUTE OF TECHNOLOGY FOUNDATION INC. (GAITF)

OFFICE OF THE ADMINISTRATION POLICY MEMORANDUM

TO: All GAITF Admin, Faculty Members, and Students

SUBJECT: Implementation Guidelines and Mandatory Transition to the New GAITF LCMS ([https://lcms.gaitf.com](https://lcms.gaitf.com))

DATE: October 26, 2026

I. Rationale and Background

As part of our continuous institutional commitment to academic excellence, data integrity, and operational transparency, the administration officially announces the full deployment and launch of the upgraded GAITF Learning and Campus Management System (LCMS) accessible at https://lcms.gaitf.com.

Recent evaluations of the legacy platform identified operational lapses—specifically regarding workaround shortcuts and the bypassing of standard assessment workflows by some instructors. To ensure accurate performance tracking, fair evaluation, and complete transparency in student and teacher records, all academic processes are now centralized into this fully optimized platform.

II. Mandatory Account Registration & Security Upgrades

To safeguard institutional data and user privacy, the new GAITF LCMS is equipped with enhanced security architecture, including OTP (One-Time Password) Two-Factor Authentication (2FA).

• Action Required: All faculty members, students, and administrators are required to create a new user account on the platform ([https://lcms.gaitf.com](https://lcms.gaitf.com)).
• Security Protocol: Users must follow the on-screen prompts during registration to configure their secure login credentials and enable OTP authentication features.

III. Mandatory Faculty Training and Orientation

To eliminate workflow shortcuts and ensure strict adherence to proper institutional assessment standards:

• Course Orientation Requirement: All teachers are strictly required to visit and complete the course orientation module titled “Using GAITF LCMS” available inside the platform.
• Compliance: Proper utilization of the platform’s assessment engines, grading rubrics, and gradebook modules is now a mandatory standard for all faculty evaluations.

IV. Social Communication, Remediation, and Student Support

The new LCMS goes beyond traditional course delivery by incorporating integrated social networking and collaboration tools.

• Formal Communication: Students and teachers are instructed to utilize the LCMS social media and messaging features for formal academic correspondence, updates, and announcements.
• Reinforcement & Activities: Teachers should leverage these communication channels and platform tools for active student engagement, academic reinforcement, remediation sessions, and coordination of approved physical or co-curricular activities.

V. Key Features and Functionality of the New GAITF LCMS

To maximize the benefits of the new platform, users should familiarize themselves with the core functionalities designated for each user group:

1. For Students

• Secure Dashboard & Portal: Centralized access to enrolled courses, timetables, and personal academic profiles.
• Assessment & Tracking: Clear submission workflows for assignments, quizzes, and projects with real-time feedback and grade visibility.
• Enhanced Multimedia Viewer: Integrated video playback features (including adjustable playback speeds for recorded lectures).
• Social Collaboration: Built-in social network tools for peer interaction, group discussions, and direct instructor communication.

2. For Teachers

• Structured Course Management: Comprehensive tools to build, organize, and manage course materials, documents, and multimedia content.
• Standardized Assessment Engine: Enforces correct evaluation workflows, removing shortcut workarounds to maintain objective grading standards.
• Detailed Reporting & Gradebooks: Automated tracking of student participation, submissions, and performance evaluations for complete academic transparency.
• Remediation Channels: Dedicated spaces to deploy reinforcement modules and communicate intervention strategies for students needing support.

3. For Administrative Personnel

• Advanced Role-Based Access Control (RBAC): Secure permission architecture managing Global Administrators, Administrators, Teachers, and Students.
• Multi-URL and Institutional Management: Streamlined handling of campus data, user provisioning, and system configurations.
• Enhanced Security Controls: Enforcement of OTP/2FA, system activity logs, and cache management tools to ensure high availability and data protection.
• Comprehensive Oversight: Full auditing capabilities over institutional records, billing mappings, and academic reporting lines.

VI. Effective Date and Compliance

These policy guidelines take effect immediately. All members of the GAITF community are expected to complete their account creation and review their respective orientation modules within the week.

For technical support or account verification inquiries, please reach out to the GAITF LCMS System Administration Helpdesk.

For strict compliance and guidance.

GAITF Administration